District Governance

K-12 compliance consulting for the age of AI. We turn unknown risk into audit-ready documentation so your district can onboard tools faster and trust the decisions behind them.

Get you district covered

The District Filing Core

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AI governance built around the tools your district actually uses, reviewed every quarter

  • Every tool and prospective tool in your district's environment gets reviewed, scored, and documented each quarter. Each tool receives a vendor profile with a decision label, a compliance risk score, and a data handling assessment. Findings carry forward: open items from the previous quarter are tracked, and your governance file builds over time. When a federal or state monitor asks what the district was doing about AI tool governance in Q2, the answer is in the file.

  • Districts adopt and renew AI tools without a compliance record that accounts for what each vendor is built on, where student data goes, or whether the DPA covers supply chain compromise. Federal and state reviewers are asking these questions now. The District Filing Core produces the quarterly documentation that answers them before they are asked. Each quarter builds on the last, so your governance posture improves instead of resetting.

  • Tailored after our Tool Vault’s weekly District Filing, the District Filing Core is a quarterly, district-specific intelligence and compliance review of the AI and edtech tools your district currently uses or is evaluating for adoption. You submit your tool list and any prospective tools under consideration. A qualified TLF reviewer produces a complete District Filing for each tool, including the full Tool Spotlight article, the School Fit Snapshot, the 10 Things Every Educator Needs to Know, the scored Tool Card with the EWA operational assessment, the Endurance Skills Guide, the Skill in Focus deep dive, and the Policy Update section, all delivered as a single quarterly report filed to your district's governance records.

    Each tool receives a decision label (Proceed, Proceed with Conditions, Caution, or Do Not Deploy), a compliance risk score, and a vendor profile documenting the vendor's data handling posture, DPA status, foundation model disclosure, incident history, and supply chain transparency. Findings carry forward: open items from the previous quarter are tracked, and your governance file builds over time.

  • Each quarterly review evaluates every AI and edtech tool you identify. FERPA, COPPA, Title I, Title III, Title IV, and IDEA are built into every review cycle. Each tool receives a vendor profile covering data handling, foundation model disclosure, DPA coverage, supply chain transparency, and incident response posture. Tools under consideration for adoption receive the same scrutiny as tools already deployed, so your district has the documentation before the purchase order, not after.

  • Within five business days of each quarterly review window, the district receives:

    • Vendor profile for each tool (current and prospective)

    • Decision label per tool (Proceed, Proceed with Conditions, Caution, Do Not Deploy)

    • Compliance risk score per tool

    • Corrective action log with named owners and deadlines

    • Quarterly governance status page (full landscape view of all tools, decision labels, and open items)

    • Carry-forward tracker (open items from last quarter, updated status)

    • Dated filing receipt

    • Next steps memo for administration

    Unapproved tools get identified and addressed. Missing Data Privacy Agreements get escalated with a vendor named and a deadline attached. Prospective tools get evaluated before they enter the building.

  • $2,500 per quarter (up to 10 tools per review cycle)

    $8,000 per year (four quarterly reviews, a $2,000 savings; includes carry-forward tracking and the Annual AI Compliance Credential)

    For districts with more than 10 tools, contact TLF for a custom scope.

    Schools have used federal program funds including Title I, Title IV Part A, and Title II Part A to support AI compliance activities. Consult your federal programs coordinator or district counsel to determine allowable use in your context.

  • Quarterly deliverables are returned within five business days of each confirmed review window. Annual plan reviews are scheduled one per quarter at windows the district selects during onboarding. The first quarterly package can begin as soon as the intake form is completed and the tool list is submitted.

  • All document exchange between your district and The Language Firm is handled through a secure Dropbox Business shared folder. After enrollment, you'll receive a shared folder invitation at the email address you provided. Only your district's designated contact and The Language Firm's assigned reviewer have access to the folder.

    No other parties can view, edit, or download its contents. Your tool list, any supporting documents, and your completed quarterly filing package are all transferred through this folder. No materials are sent via unencrypted email. The shared folder remains active for the duration of your subscription, so prior quarterly packages are accessible alongside current deliverables.

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From risk exposure to evidence records in five business days.

  • The Dated Filing Receipt

    Your proof of independent review. Confirms that a qualified TLF reviewer examined your tools on a specific date. This is the document that answers the question a federal and state monitor will ask.

  • The Scored Findings Report

    A complete written review of every tool submitted, scored against the federal program requirements your school operates under. Documents what was reviewed, what was found, and where the building’s exposure lies

  • The Tool Card

    A standardized one-page reference for each tool reviewed. Covers what the tool does, what data it touches, whether it is appropriate for use in your program environment, and what guardrails are required.

  • The Vendor Supply Chain Assessment

    A standalone companion document that identifies the each tool’s vendor's disclosed (or undisclosed) foundation model, evaluates DPA coverage for non-breach data exposures, and flags contracts that need addenda before renewal.

  • The Incident Exposure Map

    A mapping of each audited tool to its foundation model and provider, identifies upstream concentration (multiple tools sharing a single model), documents the model provider's incident history, and notes whether each vendor's contract covers incidents at the model layer.

  • The Compliance Risk Score

    A scored rating for each tool that tells you at a glance how much exposure that tool carries and how urgently it needs to be addressed.

  • The Governance Readiness Score

    A scored rating across each dimension: Documented, Partially Documented, or Not Documented. Any dimension scored below Documented is logged in your Corrective Action Log with a specific gap and a recommended deadline. Any dimension scored below Documented is logged in your Corrective Action Log with a specific gap and a recommended deadline.

  • The Next Steps Memo

    A prioritized, plain-language summary written for principals and district leadership. Tells decision-makers what needs to happen, in what order, and why.

  • The Corrective Action Log

    A ready-to-file document that assigns every identified finding to a responsible staff member with a recommended deadline. Built to be tracked, closed, and presented to a program reviewer.

  • The Vendor Profile

    A structured, one-page assessment for each tool reviewed. Covers vendor identity and classification, foundation model disclosure, data flow documentation, DPA status and supply chain coverage, incident response posture, and the TLF decision label.

  • The Quarterly Governance Status Page

    A single-page landscape view of every tool in the district's AI environment, with current decision labels, tier classifications, open items, and carry-forward status from the prior quarter. This is the page a federal monitor sees. This is the page a superintendent presents to the board.

Showcase your school's posture

The earned credential families can see and auditors can verify.

Every school that touches federal dollars is now accountable for how AI tools handle student data.

Auditors are asking. Parents are asking. Boards are asking.

The Annual AI Compliance Credential from The Language Firm answers all three.

  • A yearly designation issued to schools enrolled in the District Filing Core annual plan. The badge is activated upon enrollment and maintained through completion of all four quarterly audits. It is verifiable in real time and renewable each year as regulations evolve.

  • Federal and state auditors are now examining how AI tools were vetted, what agreements are on file, and whether student data was protected. The credential gives you documented proof that you did the work before the monitoring visit arrives.

  • Parents are already asking whether AI is being used with their children's data. The credential gives your school a clear, verifiable answer and signals that an outside expert reviewed your tools and your administrators signed a protection plan.

Earning & keeping the Annual AI Compliance Credential

  • Purchase the District Filing Core annual plan and confirm your four quarterly audit windows. Your badge is activated upon enrollment.

  • Complete each quarterly audit as scheduled. Deliverables are returned within five business days of each confirmed window.

  • Your badge remains active and verifiable as long as your annual plan is current. Renew each year to reflect updated regulations and your school's current AI environment.

Displaying the Annual AI Compliance Credential for stakeholders

    • Website: embed the badge on your school or district site

    • Marketing materials: drop the PNG into decks, one-pagers, and community communications

    • Procurement and RFPs: paste the verification URL for instant, real-time confirmation of credential status

*The credential is valid for the current calendar year only and renews by re-enrollment into the annual plan.